There are a lot of apps out there that are meant to replace personal trainers and nutrition coaches. Everything from workout routine apps (Aaptiv, Kaa-Yaa, Sworkit, etc.) to food diary apps (MyFitnessPal, Lose It, etc.) make it easier – and cheaper – for people to get fit.
But what apps make it easier for a personal trainer or coach to manage clients and scheduling? Any help with meal planning? What about productivity? Billing? Marketing and promotion?!
Those apps exist.
Here are the most helpful:
- Business Management Software
- Administrative Apps
- Marketing Apps
- Meal Planning Apps
- Workout Routine Apps
- Other Super Cool Apps
Click a category to jump directly there, or scroll through the entire list below.
Business Management Software for Coaches
Apps and software to manage your entire coaching practice.
Satori is like a virtual assistant and a customer relationship management (CRM) system. The software helps to automate all of your admin tasks, from scheduling and booking to communication and billing – and more. It even helps you collect customer reviews!
This is helpful for any type of health and wellness coach, and you can test it out with a 30-day free trial (no credit card required). After your trial, plans range from $39-$99 per month.
Learn more: satoriapp.com
CoachAccountable is an all-in-one software to manage your coaching practice. Most coaches are able to replace multiple individual services and apps with just this one, because it can do so much (scheduling, invoicing, automatic reminders, etc.).
In a nutshell, this software helps your clients stay on track, even when you’re not directly working with them in person or on the phone. And that not only frees up your time, it leads to results. Oh, and you can brand everything with your colors and logo, so you look super professional.
You can watch a 3-minute demo video on their site to see exactly what it does, and you can try it out risk-free thanks to a 30-day free trial (no credit card required).
Pricing starts at $20/month for a single coach with up to 2 clients and goes up from there. Have 20 clients? That will cost $120/month.
Learn more: www.coachaccountable.com
Healthie claims to be your all-in-one practice management platform, offering everything you need to run and grow your nutrition and wellness business. The software handles your standard admin tasks – scheduling, messaging, billing, paperwork, etc. – and even offers secure video chat!
It’s also HIPAA-compliant.
Their cheapest plan costs $29/month, with fuller-featured plans available at $89 and $129 price points. You can begin with a free trial.
Learn more: gethealthie.com
Operating a large coaching enterprise? Consider the mobile coaching software from Nudge.
They offer custom solutions to improve client communication and delivery of your programming. The Nudge platform helps you to check in with clients more often, increasing participation and adherence, and fostering achievement.
Pricing isn’t listed on their site – you have to schedule a call to discuss your needs and then they’ll give you a quote.
Learn more: nudgecoach.com
MINDBODY helps you run a business and is especially useful if you have a brick-and-mortar location where you need a point-of-sale system. The software helps to manage your client list, billing, class/session scheduling, and emails. You can even get your own, branded mobile app (in their most expensive plan). It is a very popular system for yoga studios, health clubs, and spas.
Pricing starts at $125/month and tops out at $395/month.
Learn more: www.mindbodyonline.com/business
NutriAdmin claims to be “the only software you will ever need to run your practice,” which is a very bold claim, but it does offer a long list of features to back that up. The HIPAA-compliant software offers a CRM to maintain client records, a nutritional database for crafting meal plans, a recipe database, help with scheduling and reminders, client questionnaires, and more.
Their most popular plan is $39.99 per month and allows for addition of 20 new clients per month. Start with a 14-day free trial.
Learn more: nutriadmin.com
Shore offers appointment scheduling, billing, and some marketing features. It helps you to automate the admin work of running a coaching practice.
Their most popular plan is $59 per month. You can try it free for 15-days.
Learn more: www.shore.com
MBODY360 is a complete health and wellness coaching platform that connects you to your clients in real-time for better results. While some apps seek to automate administrative tasks, this one helps to streamline your actual coaching – creating and customizing meal plans, monitoring progress, and communicating at the right time.
Give it a shot with their free trial, which allows you to work with up to two clients. Only upgrade when you add more clients or need premium features.
Learn more: mbody360.io
Created by Precision Nutrition, ProCoach software is designed specifically for nutrition coaches who hold a level 1 or level 2 Precision Nutrition certification. The software not only helps to manage clients and automate administrative tasks, it delivers the entire Precision Nutrition curriculum! It’s the same software that they use in-house with their [very successful] Lean Eating coaching program.
Pricing begins at $149/month for up to 20 clients.
As with their other coaching programs, enrollment in the ProCoach software happens twice per year (typically June and November).
Learn more: www.precisionnutrition.com
Apps for Miscellaneous Administrative Tasks
If you don’t need a full business management software, here are some individual apps that you’ll probably find helpful.
Doodle offers quick and easy scheduling for group meetings. There is a free version. (The $49/year premium version adds additional features.)
Maybe you do pop-up group fitness classes? This could help coordinate everyone.
Learn more: doodle.com
If you have a busy, hectic schedule, you’ll appreciate the Due app. It makes it lightning-fast to set reminders for whatever you have due in the next hour, the next day, or any specific time. And it will keep reminding you until you get it done.
It’s the quickest to-do list app out there. You do have to pay $4.99 for it. Available for iPhone, iPad, or Mac.
Learn more: www.dueapp.com
IFTTT – short for “if this, then that” – is the free way to get all your apps and devices talking to each other. I’d consider it a productivity app, but you can use it to automate just about anything.
For example, you can automate your social media posting. Let’s say you post photos and videos on Instagram. You can use IFTTT to automatically post those videos to Twitter and Facebook.
You can get weather alerts contingent upon tomorrow’s forecast. So perhaps you’ll set up an alert for anytime there is freezing rain in the forecast, at which point you can notify clients that it might be hazardous to drive in to their session.
You can automatically save email attachments from GMail to Google Drive. And the list goes on. And yes, it’s all free!
Available as a web app, and on Android and iOS.
Learn more: ifttt.com
This app turns your smartphone into a portable scanner. It allows you to easily scan and share photos and documents. The OCR (optical character recognition) feature extracts text from images for further editing or sharing.
A basic account is free, but premium features require a paid subscription at $4.99 per month.
Available for Android, iOS, and Windows Phone.
Learn more: www.camscanner.com
AthleteOne streamlines the accounting side of your business. It has features to easily bill your athletes and collect your payments (credit card, debit card, and PayPal).
You can create professional invoices with your company logo, automatically send invoices on a recurring schedule, and send payment reminders to those who haven’t paid.
AthleteOne is free for up to 5 athletes and as little as $19.99/month for more athletes. Sign up is free and no credit card is required.
Learn more: www.myathleteone.com
This app can help you get things done by managing your workflows and improving your processes. For example, you could use it when outlining and writing blog posts.
Learn more: workflowy.com
Streamline Your Marketing With These Apps
Marketing is extremely important if you want to attract more clients, but who has the time? Using these apps can help you do more in less time.
HootSuite allows you to manage all your social media in one place. Schedule your posts, see what topics and times are best, and so much more.
You can start with a free 30-day trial. Afterward, plans start at $29/month (billed annually).
Learn more: hootsuite.com
Dlvr.it is an automated social media manager. It has some neat features which can save you lots of time.
For example, you can take your site’s RSS feed and automatically post that to your social media channels. And you can automatically “recycle” your best social media updates. And of course, you can schedule your posts in advance.
A free version is available – and it’s awesome. The pro version is $8.29 per month (billed annually).
Learn more: dlvrit.com
Meal Planning Apps (Designed for Dietitians and Nutritionists)
These apps help you create meal plans quickly and efficiently.
Meal Garden’s built-in recipes and templates help you build meal plans faster than ever before. You can even add your own custom recipes into the recipe bank. For all meal plans, it automatically creates the necessary grocery list.
Start with a free 7-day trial account. After that, you can choose to subscribe for $20 CAD per month.
Learn more: mealgarden.com
This software helps dietitians and patients work closely together. Nutrium helps you to schedule appointments, track measurements, and prepare meal plans.
Pricing starts at $35 (billed monthly) for just the meal plans version. It is $55 monthly to add in the communication, messaging, and tracking features.
Learn more: nutrium.io
Workout Routine Apps (Designed for Personal Trainers)
Apps to help personal trainers.
PTminder simplifies your day to day tasks, saving you time so you can grow your business. It keeps track of your clients, automates booking/scheduling, handles payment processing, and integrates into your marketing.
You can get a free account, which is full-featured for up to 2 clients. If you like it, the premium plan is $39/month. The app is available for both Android and iOS.
Learn more: ptminder.com
FitSW helps you build custom workouts, plan meals, and track progress for multiple clients. One thing that’s especially cool is every exercise has a demo video, so your clients will always know how to do a specific exercise. Real-time messaging is included within the app.
Available on any device. A free version is available that supports up to 2 clients. The full-featured version costs $9.99 per month (try it free for 30 days, no credit card required).
Learn more: www.fitsw.com
Train online, in-person, or both using Trainerize and deliver a connected fitness experience for all your clients. Build training programs, create meal plans, and track client progress. Built-in payments save time and ensure you get paid.
Priced at $5 per month for up to 2 clients. Get started with a 30-day free trial (no credit card required).
Learn more: www.trainerize.com
My PT Hub
Create training plans and nutrition plans, track your clients’ progress, and manage billing and payments with My PT Hub.
Try the app for yourself with a 30-day free trial. If you stick with it, the Pro plan handles up to 5 clients and is priced at $10 per month.
Learn more: www.mypthub.net
Other Super Cool Apps
A couple more apps I just had to put in here!
Ascend (for Lose It!)
The Ascend app lets you monitor your clients’ Lose It! accounts – excellent if your clients are using the free Lose It! app for tracking their food intake! You can easily review clients’ food logs and monitor their progress. The app even allows for direct messaging between you and your clients.
Pricing is not listed.
Learn more: ascendapp.com
Cronometer is a fantastic free app your clients can use to track their eating habits. With Cronometer Pro, you can access all your clients’ nutrition data in one place!
A starter plan for managing up to five clients is $12.95 per month. The next plan up allows you to manage up to 25 clients for $49.95 per month. Custom plans are available for large institutions.
Learn more: cronometer.com
Now this is super cool. The app facilitates video recording; essentially, clients record themselves exercising and then their coach gets to watch the video to critique their form.
This would be excellent for online personal trainers who need to check form, and even better for sports coaches looking at running gait, a golf swing, bike fit, and so much more.
Learn more: coachseye.com
Find the app that’s right for you.
Prices are up-to-date as of January 1, 2019. Please see the official website for current pricing.